With the new year comes new goals, ideas and a fresh perspective. Ensure your workplace is in a state that facilitates this by starting the new year with a clean work environment.
The cleanliness of the space in which you work is important in several ways: improving mental concentration, reducing the chance of illness, and creating a more positive environment. A messy desk creates a messy mind, as the saying goes, and we can’t help but agree.
Tidiness and cleanliness in the workplace are conducive to organisation and efficiency, which in turn are elements of productivity. By starting the new year with a clean office, you’re giving your business a new opportunity to optimise processes and operate at the top of its game.
We think that a clean workplace plan should involve three major steps – decluttering, cleaning, and rearranging.
Decluttering your work environment can help you to sift through information more quickly, have a stronger working memory, and move more quickly between tasks.
Declutter by assessing whether you really need the things that surround you or take up space on your desk. If something doesn’t have a direct purpose and you can’t remember the last time you used it, it’s likely that you don’t need it.
Keep the things you do use regularly in a drawer close to you, and store things you might not need as often somewhere further away and out of sight. Keep in mind that the idea is to keep things out of your immediate vicinity, to avoid them becoming distractions.
Try to allocate a space to everything, so that when you’ve used it, it can go back into that place afterward. This will help to prevent the build-up of clutter on your desk.
Apply this to other areas of the office such as bookshelves and to online and digital workspaces such as email inboxes, cloud storage and desktops to achieve a similar result.
With everything out of the way, this is the perfect time to make equipment and surfaces spotless again.
Start by moving items such as plants and coasters that will continue living on your desk into one area somewhere out of the way, so you can clean all the hard surfaces, dust lampshades, and remove cobwebs from the corners of the room. Use an environmental cleaner which will disinfect your surfaces without damaging your office furniture or harming you.
Cleaning a computer monitor
To clean a computer monitor, first turn it off and wipe it down with a dry cloth. A cloth made of microfibre or another non-abrasive material is highly recommended to avoid causing damage. Once it’s been dusted, use a specialist screen cleaning spray (alcohol-free for gentle and streak-free cleaning) and a cloth to remove any dirt or grime. Don’t rub too hard, let the spray do the work. After cleaning, allow the screen to dry fully before turning it back on.
Cleaning a keyboard
Keyboards can be extremely dirty and unhygienic, so cleaning them regularly is one of the more important office maintenance tasks. To clean your keyboard, it’s easiest to remove the keys. You’re able to remove the keys from most keyboards with a keycap puller, a specialist tool designed for this purpose.
Once your keys are removed, use an air duster, or compressed air, to excavate any dust, dirt, and grime that was sitting underneath the keys. You can also clean the removed keys using water and soap or an alcohol solution.
Once everything is cleaned and dried, put your keyboard back together by re-inserting the now clean keys and plugging it back into your computer.
Cleaning an office phone
If you have a phone on your desk, it probably also picks up a layer of dirt and germs over time. Since you put phones to your face, next to your mouth, ears, and eyes, they’re important to clean to prevent the spread of germs.
The first step to clean your office phone is to wipe it down with a clean, damp cloth and some mild plastic cleaning spray. Once it’s been wiped down and most of the dust and dirt is gone, use an antibacterial disinfectant wipe to remove any leftover germs.
Top your efforts off by assessing whether your furniture could be arranged in a way that lets more light into the workspace or allows for more fluidity in the movement of people.
Is there a specific atmosphere you would like to create? Perhaps one that encourages collaboration. If this is the case, rearrange the desks so people can see each other or are able to initiate discussions.
This is the time to reassess your space, decide what you want to achieve in it and rearrange it accordingly.